Saving, Sending and Sharing Files
Being able to work collaboratively means knowing where your files are and when they were last updated. The following apps are great at keeping your data safe and accessible.
Smart-sync feature stops your hard drive filling up
Send large files with a link - no size limitations
Add comments and tasks to documents within dropbox. Never miss a file
Access to Dropbox Paper
Create permissions and shares to ensure your data is seen by those who need it
Why would we need this: Easily work on and share your files amongst everyone on team. Automatically backed up and resilient against ransomeware attacks (you don't know what security people have at home).
Installation process: 10/10 - simple app install and login
Ease of use: 10/10 - works just like normal files on your desktop/server - you just save them into a folder and everything is done for you.
Included in most O365 subscriptions (we don't suggest this long term but it might be helpful for this short period)
Why would we need this: A place to centrally save documents.
Installation process: 10/10 - OneDrive is included with O365
Ease of use: 6/10 - There can be issues with synchronisation as certain characters aren’t supported and ‘spaces’ in file names can cause an issue. Just be sure to check that the app says that everything is synchronised and you should be fine.
Free service
Send files up to 2GB (20GB with paid subscription)
Quick setup
Why would we need this: Easily share large files to everyone with a link.
Installation process: 10/10 - no installation, just a web site
Ease of use: 8/10 - drag and drop or pick the file you wish to send - you may need to ‘zip’ a folder before you send it.